HR/Administration Internship at Calyxo, Inc.

  • March 2022

    During my spring break, I interviewed with Calyxo and received an offer to be an HR/Admin intern for summer 2022.

  • May 2022

    I began my internship with Calyxo. I supported HR, marketing, legal admin, accounting, and operations.

  • August 2022

    I presented my end of internship presentation, highlighting my contributions, to the whole company.

  • September 2022

    I transitioned to remote work. At school, I supported Calyxo with HR functions.

  • December 2022

    I returned to the Bay Area for winter break and worked in the office while I was home.

  • April 2023

    I received an offer to return to Calyxo in person for an HR/Admin internship for summer 2023.

  • May 2023

    I will graduate college and upon returning home, begin my in person internship for the summer.

 What I did:

    • Onboarded new hires, sent background checks and I-9 verification

    • Assisted with creating and sending performance reviews

    • Performed an audit of personnel files

    • Created a termination checklist

    • Screened applicants on LinkedIn for interviews

    • Coordinated with candidates and scheduled interviews for prospective hires via Outlook

    • Supported CEO and other executives as back up

    • Designed new hire announcements and monthly spotlights

    • Designed and updated company org chart

    • Posted press releases and job postings on LinkedIn, Facebook, and Twitter

    • Packaged and shipped conference materials

    • Set up company accounts on Facebook and Twitter

    • Organized active, inactive, and confidential files

    • Sent NDAs via DocuSign to interview candidates

    • Monitored DocuSign and electrically filed agreements from consultants, vendors, and employees

    • Organized accounting binders ad created labels

    • Filed expense reports and invoices

    • Packaged and sent out checks

    • Researched Bill.com to consider purchasing their services

    • Researched D&B packages, performed a cost analysis, and purchased a package for Calyxo to use

    • Assisted with organizing FedEx data in Excel

    • Received POs and DDRs to create SOs

    • Packaged devices, updated distribution logs, and printed shipping labels

    • Recorded sales in QuickBooks

    • Created invoices in QuickBooks and sent them to customers and sales representatives

    • Sent parts and trunk stock to sales representatives

What I learned…

  • Task prioritization and time management

  • Onboarding responsibilities

  • Interpersonal and communication skills

  • Customer service (order fulfillment and invoicing)

  • How start-ups differ from larger companies

  • Responsibilities of an Office Manager & Executive Assistant

  • Problem solving and critical thinking skills

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